The Olive Tree Church Wembury Privacy Policy

1. We Are The Olive Tree Church Wembury

("we", "our", "us") is a small church community based in the South Hams Village of Wembury South Devon in the United Kingdom. For the purposes of data protection laws, we are the data controller responsible for your personal data.

2. The Data We Collect and Why

We only collect the minimum amount of information necessary to run our church and connect with you. This includes:Contact Enquiries: Names and email addresses submitted via our website contact form to answer your questions about faith or evangelism.

Baptism Services:

Full names, dates of birth, contact details, and family details (for infant dedications) to plan, coordinate, and record the baptism or Dedication service.

In-Person Attendance:

Names and contact details if collected for registers, health and safety, or community notices.Media and Video: We embed videos from YouTube. While we do not collect your data when you watch them, YouTube may collect cookies and usage data under their own privacy policy.

3. Legal Basis for Processing

We process your data under the following legal grounds:

Consent:

When you voluntarily fill out our online contact form or ask about baptism.

Legitimate Interests:

To manage our small church, coordinate services, and maintain safe in-person gatherings.

Religious Activities (Special Category Data):

Processing data concerning your religious beliefs (such as baptism) is carried out in the course of our legitimate activities as a non-profit religious body with appropriate safeguards.

4. How We Share Your Data

We will never sell, rent, or trade your personal data with third parties for marketing purposes. Your data is only accessed by the small leadership team of our 11-member congregation. We may only disclose your data if legally required to do so by law enforcement or for safeguarding purposes.

5. Data Retention

General Enquiries:

Deleted after 12 months if no further contact is made.Attendance Lists: Kept only as long as necessary for fire safety records or internal church history.

Baptism Records:

Retained permanently in our church registry archives as a historical record of the church's sacraments.

6. Your Rights

Under UK law, you have the right to request a copy of the data we hold about you, ask us to correct mistakes, or request that we delete your data (where legally permissible).

7. Contact Us

If you have any questions about this privacy policy, please contact us via our website contact page.